“I love to clean” -said LeiLani, never…ever…EVER. LOL!
Okay, okay I know some of you love to clean. Me? Heck no. I’m actually allergic to it (well to dust) and chemicals give me asthma. But what I do love is helping you clean up your HR world. Here’s some quick tips on how to do some spring cleaning the be the change HR way.
“Clean” Employee Files
Did you know you shouldn’t keep your I-9s and any type of medical or workers comp information in the same employee file? Pull all your I-9s out and put them in one file together (that means your entire company’s I-9s) and pull all your medical information and put them in a separate employee “medical” file. BTW…you should mark your terminated employee’s I-9s for destruction. It’s a wacky formula on how to do so and you kind find it here.
“Scrub” those I-9s
Inaccurate or missing I-9s can make a huge financial mess for you (or even get you into criminal trouble). I know we aren’t all I-9s experts but what you can do is educate yourself on how an I-9 should be properly filled out and then do an audit on your I-9s.
Here’s the I-9 educational video: https://www.youtube.com/watch?v=aJayrkP1qPo
Go through your I-9s and make sure no information is missing, that they are signed and dated properly, that all sections are done correctly. If you find mistakes, not worries, cross out the incorrect info, correct it and initial it. Too many errors or really bigs ones? Redo the form and attach it.
You can find more details on how to do this here.
“Organize” your Pay Stubs
You ever heard of PAGA? Yeah…it’s the ambulance chasing attorney’s way of shaking you down for some easy money and one way they do it is saying your paystub doesn’t have the info it needs. $50 for the first violation, $100 for each thereafter…up to $4000 per employee. That’s banana sandwich! So let’s get you organized and make sure you have these ten things on your paystub:
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